Reception Hall Question List

I know some of you ladies have already picked your site. But, for those of you who are still looking here is a list of questions that might be helpful to take with you.

Found this on the site:

QUESTIONS:

Hall:


Date Visited:


Contact:


Phone #:


Address:


Dates Available:


Capacity:


Minimum for room:


Table Size (number):


Table shape:


Maximum Number of Tables for room:


Dimensions of Dance Floor:


Dimensions of Room:


Separate Cocktail Room:



How early can bridal party arrive?

Is the hall handicap accessible?


When can vendors arrive to set up?


Bridal Suite size & location:


Number of Concurrent Events:


If more than one event: separate bathroom facilities?


Liquor – top shelf? (Names?)


Is Champagne included throughout the reception?


Are candles allowed?


In-house Wedding Planner?


Photography/Florist – recommendations?


Can we use others vendors?


Any fee for outside vendors?


Insurance requirements for vendors?


Does hall need proof of insurance?


Wedding Cake included?


Any limitations on flavors/fillings?


Cake cutting charge for outside cakes? If so ask that it be reduced or eliminated
Can I have my own cake cutter?


Number of Entrée Options:


Can we have a tasting?


When is final menu picked?


Any decorations included?


Do we get a credit if not using centerpieces? How much?


Linen colors:


Ratio of Guests/Servers:


Bridal attendant included?


Number of Bars and Bartenders:


Coat Room and Rest Room Attendants?


Is cost included?


Valet – included or additional?


Overtime charges:


Price per person:


How much are vendor meals?


Are kids half price?


What ages?


Any limit on number of half price kids?


Vendors included in minimum?


Are kids included in minimum?


Gratuity/service charge – is it a set fee? Is it distributed amongst all of the workers?


grat/Service charge % (number):


Is grat/service charge taxed:


Hotel recommendations:


Church recommendations:


Direction cards provided? (Get a copy for file)


Deposit amount:


Method of payment:


Payment schedule and is a courtesy reminder sent?


Any tasting events or showcases before we book?


Can we see photos of hall in different seasons (get copies for file)


Timing for final head count:


Can we upgrade if under minimum (no wasted dinners) i.e., cordials or upgrade entrees?


Cancellation and refund policy:


Smoking area?


Any renovations planned?


What/When?


Expected completion date?



WEATHER QUESTIONS (if it will be Winter!):

Plowing?

Cancellation policy due to extreme weather?



***Do not forget to check out the bathrooms:
***Take digital pics of the rooms and grounds for file.

Re: Reception Hall Question List

whoa! that is sommmmme list!!!! bless whoever came up with that

This is sooo going to help me.!!!! FH says its too early to begin looking, but I think I'm just going to make him

Thanks agains

Re: Reception Hall Question List

My fi said the same thing about to early to look. But, you have to realize too we are not the only ones looking.. I actually looked last summer. I must've hit every caterer.

Re: Reception Hall Question List

I hear ya!! I'm def the last one who need convincing of that hehehe I am going to have to begin crackin that whip

Re: Reception Hall Question List

Re: Reception Hall Question List

WOW!! That is a fantastic list. I was trying to see what other questions FH and I asked when we went to our RH, but you seem to have covered EVERYTHING!

Re: Reception Hall Question List

Great work Jayla.

Re: Reception Hall Question List

WOW! Thats awesome! Thanks so much!

Re: Reception Hall Question List

Thank you for this list as Im getting ready to book and these questions will be most helpful!!! Even with a coordinator I want to know what to ask!

Re: Reception Hall Question List

Wow where did you find this we booked but now i have more questions! haha

Re: Reception Hall Question List

wow - thats an awesome list good work putting it together...

Re: Reception Hall Question List

That's a great list. It wil be very helpful to everyone!!

Re: Reception Hall Question List

BUMP!!!!

Re: Reception Hall Question List

bump