Hall questions

The book, 'Bridal Bargains,' by Denise and Alan Fields has a list of questions to ask all your big vendors. The stuff that they suggest for saving money is a little ridiculous and definitely not feasible for a NY wedding, but the lists really help me figure out what needed to be in the contracts with my vendors.

HTH!

Here is my list:
Catering Hall:
Contact Person:
Capacity:
Minimum for room:
How much are vendor meals?
Are kids half price?
What ages?
Vendors included in minimum?
Are kids included in minimum?
How early can bridal party arrive:
What time will ceremony begin?
Ceremony fee?
Ceremony location:
Can we have a rehearsal the night before?
If not, when?
When can vendors arrive to set up?
Bridal Suite size & location:
Will the same food & liquor be offered in the bridal suite as the CH?
Is Champagne Included throughout the reception?
Liquor – top shelf?
Are candles allowed?
In-house Wedding Planner?
Photography/Florist included?
Can we use others vendors?
Any fee for outside vendors?
Insurance requirements for vendors?
Does hall need proof of insurance?
Wedding Cake included?
Any limitations on flavors/fillings?
Cake cutting charge?
How many courses?
Number of Entrée Options
Tasting?
When is final menu picked?
Any decorations included?
Are centerpieces included?
Do we get a credit if not using centerpieces? How much?
Linen colors:
Do you offer chair covers?
How many Maitre'ds?
Bridal attendant included?
Number of Bars and Bartenders
Coat Room and Rest Room Attendants?
Is cost included?
Tip Jars on rest room attendants? Can they be removed?
How many guests per table?
Table shape:
Maximum Number of Tables for room:
Valet – included or additional?
Dimensions of Dance Floor:
Dimensions of Room:
Separate Cocktail Room:
How many fit comfortably in CH room?
How many can be seated in CH room?
Decorations in cocktail room?
How many hours are included?
Overtime charges:
Gratuity – is it a set fee? Is it distributed amongst all of the workers?
Service charge % (number):
Is service charge taxed:
Direction cards provided? (get a copy for file)
Deposit amount
Method of payment:
Payment schedule and is a courtesy reminder sent?
Any tasting events or showcases before we book?
Can we see photos of hall
Timing for final head count
Cancellation and refund policy:
Smoking area?
Any renovations planned?
What/When?
Expected completion date?
What extras/options can be aadded?
Do not forget to check out the bathrooms:
***Take digital pics of the rooms and grounds for file