***QUESTIONS TO ASK RECEPTION HALLS BEFORE BOOKING!***
Name of Hall:
Date Visited:
Contact person:
Phone #:
Address:
Dates Available:
Capacity:
Minimum for room:
Table Size (number):
Table shape:
Maximum Number of Tables for room:
Dimensions of Dance Floor:
Dimensions of Room:
Separate Cocktail Room:
Is the entire facility handicapped accessible? If not, what is, what isn't?
How early can bridal party arrive?
When can vendors arrive to set up?
Bridal Suite size & location:
Number of Concurrent Events:
If more than one event: separate bathroom facilities?
Liquor – top shelf? (Names?)
Is Champagne included throughout the reception?
What kinds of beer is offered? (if you like anything in particular, make sure they serve it!)
Are candles allowed?
In-house Wedding Planner?
Photography/Florist – recommendations?
Can we use others vendors?
Any fee for outside vendors?
Insurance requirements for vendors?
Does hall need proof of insurance?
Wedding Cake included?
Any limitations on flavors/fillings?
Cake cutting charge for outside cakes? If so ask that it be reduced or eliminated
Number of Entrée Options:
Vegetarian options available?
Can we have a tasting?
When is final menu picked?
Are any decorations included?
(If CPs are included) Do we get a credit if not using centerpieces? How much?
Linen colors:
Ratio of Guests/Servers:
Bridal attendant included?
Number of Bars and Bartenders:
Coat Room and Rest Room Attendants? Is cost included?
Valet – included or additional?
HALL Overtime charges:
Base price per person (not including tax, gratuity, service):
How much are vendor meals?
Are kids half price or discounted? What ages?
Any limit on number of discounted kids?
Are vendors included in minimum?
Are kids included in minimum?
Gratuity/service charge – is it a set fee? Is it distributed amongst all of the workers?
Grat/Service charge % (number):
Is grat/service charge taxed:
Hotel recommendations:
Church recommendations:
Direction cards provided? (Get a copy for file)
Deposit amount:
Method of payment accepted:
Payment schedule and is a courtesy reminder sent?
Any tasting events or showcases before we book?
Can we see photos of hall in different seasons (get copies for file if possible)
Timing for final head count:
Can we upgrade if under minimum (no wasted dinners) i.e., cordials or upgrade entrees?
Cancellation and refund policy:
Smoking area?
Any renovations planned? What/When? Expected completion date?
WEATHER QUESTIONS (if it will be Winter!):
Plowing?
Cancellation policy due to extreme weather?
***Do not forget to check out the bathrooms:
***Take digital pics of the rooms and grounds for file.
Notes:
[A big thank you to akaMrsT for many of these Qs.]
Date Visited:
Contact person:
Phone #:
Address:
Dates Available:
Capacity:
Minimum for room:
Table Size (number):
Table shape:
Maximum Number of Tables for room:
Dimensions of Dance Floor:
Dimensions of Room:
Separate Cocktail Room:
Is the entire facility handicapped accessible? If not, what is, what isn't?
How early can bridal party arrive?
When can vendors arrive to set up?
Bridal Suite size & location:
Number of Concurrent Events:
If more than one event: separate bathroom facilities?
Liquor – top shelf? (Names?)
Is Champagne included throughout the reception?
What kinds of beer is offered? (if you like anything in particular, make sure they serve it!)
Are candles allowed?
In-house Wedding Planner?
Photography/Florist – recommendations?
Can we use others vendors?
Any fee for outside vendors?
Insurance requirements for vendors?
Does hall need proof of insurance?
Wedding Cake included?
Any limitations on flavors/fillings?
Cake cutting charge for outside cakes? If so ask that it be reduced or eliminated
Number of Entrée Options:
Vegetarian options available?
Can we have a tasting?
When is final menu picked?
Are any decorations included?
(If CPs are included) Do we get a credit if not using centerpieces? How much?
Linen colors:
Ratio of Guests/Servers:
Bridal attendant included?
Number of Bars and Bartenders:
Coat Room and Rest Room Attendants? Is cost included?
Valet – included or additional?
HALL Overtime charges:
Base price per person (not including tax, gratuity, service):
How much are vendor meals?
Are kids half price or discounted? What ages?
Any limit on number of discounted kids?
Are vendors included in minimum?
Are kids included in minimum?
Gratuity/service charge – is it a set fee? Is it distributed amongst all of the workers?
Grat/Service charge % (number):
Is grat/service charge taxed:
Hotel recommendations:
Church recommendations:
Direction cards provided? (Get a copy for file)
Deposit amount:
Method of payment accepted:
Payment schedule and is a courtesy reminder sent?
Any tasting events or showcases before we book?
Can we see photos of hall in different seasons (get copies for file if possible)
Timing for final head count:
Can we upgrade if under minimum (no wasted dinners) i.e., cordials or upgrade entrees?
Cancellation and refund policy:
Smoking area?
Any renovations planned? What/When? Expected completion date?
WEATHER QUESTIONS (if it will be Winter!):
Plowing?
Cancellation policy due to extreme weather?
***Do not forget to check out the bathrooms:
***Take digital pics of the rooms and grounds for file.
Notes:
[A big thank you to akaMrsT for many of these Qs.]
