Wish I found this B-4 we Booked, thought I'd pass it along!
Pulled this from the archives, when I was home sick on NYE, and thought I'd share.....I wish I found this before I booked!
Hall:
Date Visited:
Contact:
Phone #:
Address:
Dates Available:
Capacity:
Minimum for room:
Table Size (number):
Table shape:
Maximum Number of Tables for room:
Dimensions of Dance Floor:
Dimensions of Room:
Separate Cocktail Room:
How early can bridal party arrive?
When can vendors arrive to set up?
Bridal Suite size & location:
Number of Concurrent Events:
If more than one event: separate bathroom facilities?
Liquor – top shelf? (Names?)
Is Champagne or wine on the table included throughout the reception?
Are candles allowed?
In-house Wedding Planner?
Photography/Florist – recommendations?
Can we use others vendors?
Any fee for outside vendors?
Insurance requirements for vendors?
Does hall need proof of insurance?
Wedding Cake included?
Any limitations on flavors/fillings?
Cake cutting charge for outside cakes? If so ask that it be reduced or eliminated
Number of Entrée Options:
Do they offer seconds for dinner? If so, how?
Can we have a tasting?
When is final menu picked?
Any decorations included?
Do we get a credit if not using centerpieces? How much?
Linen colors:
Ratio of Guests/Servers:
Bridal attendant included?
Number of Bars and Bartenders:
Coat Room and Rest Room Attendants?
Is cost included?
Valet – included or additional?
Overtime charges:
Price per person:
How much are vendor meals?
What ages are kids free and half price?
Any limit on number of half price kids?
Vendors included in minimum?
Are kids included in minimum?
Gratuity/service charge – is it a set fee? Is it distributed amongst all of the workers?
Gratuity/Service charge % (number):
Is gratuity/service charge taxed:
Hotel recommendations:
Church recommendations:
Direction cards provided? (Get a copy for file)
Deposit amount:
Method of payment:
Payment schedule and is a courtesy reminder sent?
Any tasting events or showcases before we book?
Can we see photos of hall in different seasons (get copies for file)
Timing for final head count:
Can we upgrade if under minimum (no wasted dinners) i.e., cordials or upgrade entrees?
Cancellation and refund policy:
Smoking area?
Any renovations planned?
What/When?
Expected completion date?
WEATHER QUESTIONS (if it will be Winter!):
Plowing?
Cancellation policy due to extreme weather?
What kind of appreciation discount will they offer you, IF YOUR BETTER HALF IS IN THE military, Fire Department, Police Department? ASK AFTER THEY GIVE YOU THE PRICE! Be prepared to show ID.
***Do not forget to check out the bathrooms:
***Take digital pics of the rooms and grounds for file.
Notes:
[A big thank you to akaMrsT for many of these Qs.]
Hall:
Date Visited:
Contact:
Phone #:
Address:
Dates Available:
Capacity:
Minimum for room:
Table Size (number):
Table shape:
Maximum Number of Tables for room:
Dimensions of Dance Floor:
Dimensions of Room:
Separate Cocktail Room:
How early can bridal party arrive?
When can vendors arrive to set up?
Bridal Suite size & location:
Number of Concurrent Events:
If more than one event: separate bathroom facilities?
Liquor – top shelf? (Names?)
Is Champagne or wine on the table included throughout the reception?
Are candles allowed?
In-house Wedding Planner?
Photography/Florist – recommendations?
Can we use others vendors?
Any fee for outside vendors?
Insurance requirements for vendors?
Does hall need proof of insurance?
Wedding Cake included?
Any limitations on flavors/fillings?
Cake cutting charge for outside cakes? If so ask that it be reduced or eliminated
Number of Entrée Options:
Do they offer seconds for dinner? If so, how?
Can we have a tasting?
When is final menu picked?
Any decorations included?
Do we get a credit if not using centerpieces? How much?
Linen colors:
Ratio of Guests/Servers:
Bridal attendant included?
Number of Bars and Bartenders:
Coat Room and Rest Room Attendants?
Is cost included?
Valet – included or additional?
Overtime charges:
Price per person:
How much are vendor meals?
What ages are kids free and half price?
Any limit on number of half price kids?
Vendors included in minimum?
Are kids included in minimum?
Gratuity/service charge – is it a set fee? Is it distributed amongst all of the workers?
Gratuity/Service charge % (number):
Is gratuity/service charge taxed:
Hotel recommendations:
Church recommendations:
Direction cards provided? (Get a copy for file)
Deposit amount:
Method of payment:
Payment schedule and is a courtesy reminder sent?
Any tasting events or showcases before we book?
Can we see photos of hall in different seasons (get copies for file)
Timing for final head count:
Can we upgrade if under minimum (no wasted dinners) i.e., cordials or upgrade entrees?
Cancellation and refund policy:
Smoking area?
Any renovations planned?
What/When?
Expected completion date?
WEATHER QUESTIONS (if it will be Winter!):
Plowing?
Cancellation policy due to extreme weather?
What kind of appreciation discount will they offer you, IF YOUR BETTER HALF IS IN THE military, Fire Department, Police Department? ASK AFTER THEY GIVE YOU THE PRICE! Be prepared to show ID.
***Do not forget to check out the bathrooms:
***Take digital pics of the rooms and grounds for file.
Notes:
[A big thank you to akaMrsT for many of these Qs.]
