2011er crashing--- nervous breakdown

so FH and I guarenteed 175 at our reception hall, this morning i sent out invites for 276
im flipping outtt

please tell me some ppl said no

i know theres out of towners that arent coming that i just had to respond, so thats about 30 ppl, but even so thats still 70 ppl over what i guarenteed

eckkkk

You will get more nos at the end...trust me.

Also, you will get cancelations and no shows. I didnt think we would, but we got a lot of last minute cancellations (mostly the 'and guest' not coming), and 2 couples didn't show without telling us why. So when you give in your final count, leave some out. You can always add on, but you cant take off!

I guaranteed 200, invited 355 and 260 came.

I think you'll be A-O-K.

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Posted by jackieee

You will get more nos at the end...trust me.

Also, you will get cancelations and no shows. I didnt think we would, but we got a lot of last minute cancellations (mostly the 'and guest' not coming), and 2 couples didn't show without telling us why. So when you give in your final count, leave some out. You can always add on, but you cant take off!

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iv eheard of that but then what do i do about their seats? lets say i have 210 ppl coming
if i tell the hall 200 but then all 210 show up then what? do they put out a table last minute? how does that work?

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Posted by amandamichael

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Posted by jackieee

You will get more nos at the end...trust me.

Also, you will get cancelations and no shows. I didnt think we would, but we got a lot of last minute cancellations (mostly the 'and guest' not coming), and 2 couples didn't show without telling us why. So when you give in your final count, leave some out. You can always add on, but you cant take off!

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iv eheard of that but then what do i do about their seats? lets say i have 210 ppl coming
if i tell the hall 200 but then all 210 show up then what? do they put out a table last minute? how does that work?

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A week before I gave them the floor plan with all people and then said this person or that person was a 'maybe' and then the day before I gave final number and paid balance day of.

Are you concerned with fitting people in the ballroom or about paying for more people than you guarenteed?

ETA: We invited 269 and ended up with 220, which is slightly under 20%. My dad's entire family is OOT.

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Posted by jilliibabii

We invited about 240 in the end and wound up with 186 as our final number. Did you invite a lot of people with guests? That's where many of our no's came from. What's the max number there?

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i mean i have the room, i just think of the xtra flowers, extra favors,,,uhhh extra money i have to give to the venetian

most ppl i gave guests, im just hoping for 75 no's haha is that me daydreaming?

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Posted by amandamichael

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Posted by jackieee

You will get more nos at the end...trust me.

Also, you will get cancelations and no shows. I didnt think we would, but we got a lot of last minute cancellations (mostly the 'and guest' not coming), and 2 couples didn't show without telling us why. So when you give in your final count, leave some out. You can always add on, but you cant take off!

---

iv eheard of that but then what do i do about their seats? lets say i have 210 ppl coming
if i tell the hall 200 but then all 210 show up then what? do they put out a table last minute? how does that work?

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I put in 5 people less than I had. We had 4 no-shows the day of and they just added 1 chair for the extra person. We weren't charged for the extra 1 plate and all was fine.

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Posted by amandamichael

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Posted by jilliibabii

We invited about 240 in the end and wound up with 186 as our final number. Did you invite a lot of people with guests? That's where many of our no's came from. What's the max number there?

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i mean i have the room, i just think of the xtra flowers, extra favors,,,uhhh extra money i have to give to the venetian

most ppl i gave guests, im just hoping for 75 no's haha is that me daydreaming?

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I don't think it's so crazy. We had 55 no's and you invited more people. I totally get you though with the extra favors and linens and all that jazz. It's... scary how fast it all adds up. But somehow, some way everything always comes together. Just try and relax, there's nothing you can do now but wait and try to save as much money as you can! Good luck!

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Posted by amandamichael

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Posted by jilliibabii

We invited about 240 in the end and wound up with 186 as our final number. Did you invite a lot of people with guests? That's where many of our no's came from. What's the max number there?

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i mean i have the room, i just think of the xtra flowers, extra favors,,,uhhh extra money i have to give to the venetian

most ppl i gave guests, im just hoping for 75 no's haha is that me daydreaming?

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My floral contract actually had 20 tables as its base, and then when we only needed 19 it was reduced. Also, do not forget, tables holding 10 ppl or 12 ppl are the same size table (usually) so you may not need more centerpieces if you fit more people at each table.


Do not freak out, it will all work out in the end.

haha thanks girls!

fingers crossed!!

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Posted by amandamichael

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Posted by jackieee

You will get more nos at the end...trust me.

Also, you will get cancelations and no shows. I didnt think we would, but we got a lot of last minute cancellations (mostly the 'and guest' not coming), and 2 couples didn't show without telling us why. So when you give in your final count, leave some out. You can always add on, but you cant take off!

---

iv eheard of that but then what do i do about their seats? lets say i have 210 ppl coming
if i tell the hall 200 but then all 210 show up then what? do they put out a table last minute? how does that work?

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I would tell the hall the exact amount. I thought about telling them a few less but realized that they are the professionals and I doubt I'd be the first to have last minute cancellations. We had 1 last min. cancellation and I just called them up to tell them.
I was also fearful about telling them less b/c it's not as easy as setting up a table last minute. Think about it, you won't know that everyone is def. coming until a good hour into your party. Do you really want to see your hall setting up in the middle of the party? Also realize that may screw up your seating charts too.