Giving your RH the final head count...

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Posted by RisiLeigh

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Posted by Dalia

a word of advice... DO NOT pay for everyone that you think is coming!! JMO because my next door neighbors just got married last sunday and she was raving to me that she paid for everyone and three families had last minute things and didnt show up... she got NO MONEY BACK, ended up paying for 12 heads that were never there!!... if you pay for less and then all show up all that happens is the day of you ask one of the groomsmen to carry the $$ and pay them on the spot. This is just my opinion and what I will personally be doing.

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Yeah that's what I was thinking. Its not my side I am so worried about, but my FMIL invited all these cousins she never sees. Most are replying 'no' but 1 replied yes! She was like, 'Oh Marisa I hope they actually show up b/c I have a feeling they won't.' CHARMING!!

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well it depends, bc alot has to do with your minimum. If you are at your minimum or just under then it wont matter bc you HAVE to pay for whatever your minimum is regardless, they dont care if less ppl are coming. So if thats the case then there really is no point in giving them less people since you are paying for it regardless...if you are over your minimum then its different and you do pay ahead of time for a final count you give to your Rh a few weeks or up to a week before your wedding.

So lets say your minimum is 200, theres no point of giving them a headcount of 190 bc you would have to pay for 200 ppl no matter what

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Posted by futuremrsfab

I would like to give a lower number by 2-4, but am not sure how you set the seating arrangements up or escort cards- any advice from the newlyweds?

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are you afraid of going over your minimum?

like i said i dont understand the point of doing this unless you go over your minimum, bc no matter what you are paying for your minimum, they dont care if less ppl come you will still get charged based on the minimum you booked with.

If you are going to be over that number then you can give a lower number but dont forget you have to give your RH ahead of time your table arrangements not just your place cards. They gave me a sheet with all the table numbers and lines underneath, they wanted a sheet with all the guests names at each table so they would see ahead of time exactly how many guests you have, you dont just give them a number. Now in order to give a lower number you would have to leave guests off this sheet, and what happens if they show, not only would you give a less number but you would have to pick which guests to take off the list you hand in and you can never guess ahead of time who wont show...now when these guests show they wont have a seat, even if you do place cards for them it wont matter bc since you give them a list with guests names and also they give you a sheet with a floor plan and at each table you put the amount of guests at each one so they set it up that way. So a table will have 2-4 less seats since they are going by the number you gave them. Now you have guests with no seats and the RH having to hurry to set up seats for them

They also want the sheet with all the guests names ahead of time in case there is a problem and someone cant find a placecard, they can tell them where they are sitting

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Posted by Espo22

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Posted by futuremrsfab

I would like to give a lower number by 2-4, but am not sure how you set the seating arrangements up or escort cards- any advice from the newlyweds?

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are you afraid of going over your minimum?

like i said i dont understand the point of doing this unless you go over your minimum, bc no matter what you are paying for your minimum, they dont care if less ppl come you will still get charged based on the minimum you booked with.

If you are going to be over that number then you can give a lower number but dont forget you have to give your RH ahead of time your table arrangements not just your place cards. They gave me a sheet with all the table numbers and lines underneath, they wanted a sheet with all the guests names at each table so they would see ahead of time exactly how many guests you have, you dont just give them a number. Now in order to give a lower number you would have to leave guests off this sheet, and what happens if they show, not only would you give a less number but you would have to pick which guests to take off the list you hand in and you can never guess ahead of time who wont show...now when these guests show they wont have a seat, even if you do place cards for them it wont matter bc since you give them a list with guests names and also they give you a sheet with a floor plan and at each table you put the amount of guests at each one so they set it up that way. So a table will have 2-4 less seats since they are going by the number you gave them. Now you have guests with no seats and the RH having to hurry to set up seats for them

They also want the sheet with all the guests names ahead of time in case there is a problem and someone cant find a placecard, they can tell them where they are sitting

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thanks that helps alot, i think its probably better to just go with the real number, unless a guest gives us a maybe or something (fh's cousin said maybe when we told her the date )

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Posted by Dalia

a word of advice... DO NOT pay for everyone that you think is coming!! JMO because my next door neighbors just got married last sunday and she was raving to me that she paid for everyone and three families had last minute things and didnt show up... she got NO MONEY BACK, ended up paying for 12 heads that were never there!!... if you pay for less and then all show up all that happens is the day of you ask one of the groomsmen to carry the $$ and pay them on the spot. This is just my opinion and what I will personally be doing.

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Not a bad idea to keep the money handy! just check your halls contract for policies on this. my hall made it clear that once we gave our final number, it couldn't be changed.

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Posted by futuremrsfab

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Posted by Espo22

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Posted by futuremrsfab

I would like to give a lower number by 2-4, but am not sure how you set the seating arrangements up or escort cards- any advice from the newlyweds?

---

are you afraid of going over your minimum?

like i said i dont understand the point of doing this unless you go over your minimum, bc no matter what you are paying for your minimum, they dont care if less ppl come you will still get charged based on the minimum you booked with.

If you are going to be over that number then you can give a lower number but dont forget you have to give your RH ahead of time your table arrangements not just your place cards. They gave me a sheet with all the table numbers and lines underneath, they wanted a sheet with all the guests names at each table so they would see ahead of time exactly how many guests you have, you dont just give them a number. Now in order to give a lower number you would have to leave guests off this sheet, and what happens if they show, not only would you give a less number but you would have to pick which guests to take off the list you hand in and you can never guess ahead of time who wont show...now when these guests show they wont have a seat, even if you do place cards for them it wont matter bc since you give them a list with guests names and also they give you a sheet with a floor plan and at each table you put the amount of guests at each one so they set it up that way. So a table will have 2-4 less seats since they are going by the number you gave them. Now you have guests with no seats and the RH having to hurry to set up seats for them

They also want the sheet with all the guests names ahead of time in case there is a problem and someone cant find a placecard, they can tell them where they are sitting

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thanks that helps alot, i think its probably better to just go with the real number, unless a guest gives us a maybe or something (fh's cousin said maybe when we told her the date )

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this would work if all we had to do was give just a number to the Rh...But the problem is that you have to guest the names of ALL your guests and on top of that fill in the floor plan and put how many guests at each table. So they will set up the room based on the number you give them. If you give them less people and ppl do show up then theres no seats for them. Also in order to give a lower number you have to take off guests names from the list you give them of all guest names, now hopefully there wouldnt be a problem but if somebody cant find a placecard it can get messy, doesnt happen often but it can.

My biggest thing is what i said before about the fact that if youre not over your minimum then it wont even matter, even if you tell them 10 less ppl you still will pay for 10 ppl even if they dont show up

plus ill say that many RH's will not charge you the day of your wedding if 2-4 extra ppl show up or even a bit more

I am doing it. I am giving 4 people less, I am not counting the dates of my bridal party and I let them know this. One of them actually gave me the idea. She said dont count our dates, in case other people dont show, if they do we gert extra chair and you pay, if they dont then we move the chairs.

However more than a 5 people deletion in count would make things a little too complicated.