going to look at a venue . . .

Dates Available:

Capacity:

Minimum for room:

How much are vendor meals?

Are kids half price?

What ages?

Any limit on number of ½ price kids?

How early can bridal party arrive?

What time can ceremony begin?

Any limitations of music played outside? What type of limitations (i.e., no amplifiers)

Ceremony fee? includes floral arrangements, arch, gazebo, pew markers, pedestals, podium or table

Ceremony location outdoor?

Indoor ceremony option in case of rain?

Length of aisle outside? inside? (for runner measurement)

Can we have a rehearsal the night before?
If not, when?

When can vendors arrive to set up?

Bridal Suite size & location:


Number of Concurrent Events:

If more than one event: separate bathroom
facilities?

Is Champagne Included throughout the reception?

Liquor – top shelf? (Names?) Grey Goose, Henny

Are candles allowed? Votive placecards?

Can we use others vendors?


Insurance requirements for vendors?

Does hall need proof of insurance?

Wedding Cake included?

Any limitations on flavors/fillings?

Any credit if we do not use the cake?

Cake cutting charge if bringing our own cake?

Number of Entrée Options

Can we have a tasting

When is final menu picked?

Any decorations included? Centerpieces or flowers for cocktail hour tables?

Linen colors?

Ratio of Guests/Servers:

What will waiters wear?

Bridal attendant included?

Number of Bars and Bartenders (i.e. 1 per 50 guests)?

Coat Room and Rest Room Attendants?

Is cost included?

Table Size (number):

Table shapes for room?

Maximum Number of Tables for room:

Valet – included or additional?

Dimensions of Dance Floor:

Dimensions of reception room:

Is there a separate cocktail room?

Capacity of cocktail room? Seating for all guests?

Overtime charges:

Gratuity – is it a set fee? Is it distributed amongst all of the workers?

Service charge % (number):

Is service charge taxed:

Hotel recommendations:

Direction cards provided? (get a copy for file)

Deposit amount?

Method of payment?

Payment schedule and is a courtesy reminder sent?

Any tasting events or showcases before we book?

Can we see photos of hall in different seasons (get copies for file)

Timing for final head count?

Can we upgrade if under minimum (no wasted dinners) i.e., cordials or upgrade entrees?

Cancellation and refund policy?

Smoking area? Outside in NY

Any renovations planned?
What/When?
Expected completion date?

***Do not forget to check out the bathrooms:

***Take digital pics of the rooms and grounds for file

Add any special notes/impressions about this hall? i.e. easy to find, distance from hotels and shopping for guests?

Hope this helps! Not EVERY questions has to be asked, but go over this list with your FH/dad and highlight which questions you think are most important.

*handicap accessible (if that's an issue)
*charges for feeding vendors
*linen color choices
*extras that can be added (food, Viennese hour...)
*photos of the way it looks for the time of year you'd be getting married
*bridal suite
*BATHROOMS!!! This is a big one. If you'll be in a big, poofy dress and someone is going to have to hold it over your head, you need to make sure there is at least 1 bathroom big enough for two of you to be in (comfortably). Also, check to see if this bathroom is upstairs, downstairs, or on the same floor. If you'll be drinking, you don't want to be stumbling up and down steps to pee!
*How many weddings are there at a time?
*Getting married on site if you're going to
*recommended vendors
*food tastings

Good luck!

Ask if there's more than 1 wedding at a time.
Is the cake included-is there a cake cutting fee?
Is the pp price same for kids under 18?
How much insurance do vendors need?
What exactly is included in the pp price?

Oh wow!!! Thanks . . . that's a big help!!! I Already have the answers to alot of them . . . but still a huge help!!!