I need to start looking into a hotel block for my OOT guests. We have a lot of people on our guest list that will be traveling but I have no idea how many rooms I will need to block. It's hard to gauge who will and won't be able to make it. Will hotels open up more rooms if needed? Do you have to pay for rooms that don't get booked up? TIA!
I just block booked with the hilton garden inn Westbury. They started me out with 10 and if you need more they can add more. They give you a website to view who books rooms and how many are left. They also gave me a website to send to people for easy booking that you can personalize. You dont have to pay for any rooms that you do not book. They gave me till 08/01/14 for my block booking code after that they rooms are up for grab. I send out my hotel info early to my guests through email since they warned me there are two other weddings that weekend.
Most hotels start you off with 10 and once those fill up, they will add more based on their availability. They usually have a booking deadline 1 month prior to the wedding.
I blocked at the Viana, and ended up booking 30 rooms pretty quickly, so definitely add MORE than what you need. With the Viana, you are only required to book 1/2 of what you block, so if you book 30, you just have to guarantee 15 get booked... So if you think you'll get alot of people, book 40 rooms so that you only have to guarantee 20 :)
Depends on the hotel. I put my future mother in law in charge of that. She started calling around and some places said you had to pay if you guaranteed a certain amount and the rooms didn't fill. Others recommended start with 10.
Just call and ask the hotels you are thinking of using. Most won't let you plan the block to a year before.
Posted by Heather1698
Depends on the hotel. I put my future mother in law in charge of that. She started calling around and some places said you had to pay if you guaranteed a certain amount and the rooms didn't fill. Others recommended start with 10.
Thanks ladies! I'll have to contact the hotels I'm looking into and check :)
Posted by Chels
I just block booked with the hilton garden inn Westbury. They started me out with 10 and if you need more they can add more. They give you a website to view who books rooms and how many are left. They also gave me a website to send to people for easy booking that you can personalize. You dont have to pay for any rooms that you do not book. They gave me till 08/01/14 for my block booking code after that they rooms are up for grab. I send out my hotel info early to my guests through email since they warned me there are two other weddings that weekend.
