need help.. please!!

ok my hall requires you to make a guest list for them.. alphabetic order of guests names.

did everyone have to do this? and how did you make this list.. what if you have a 'guest' or a married couple .. im soooo confused.. thanks girls!

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Posted by PeterNina Mom

A lot of the catering halls do this because some use it as their seating plan. The Riviera in Brooklyn does it. As each guest enters they are asked their name and the waiter/m'd will tell them their table number.

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i have heard of that.. but i just found it weird because i am having place cards.. i just am so confused as to how to list it.. every individual.. if i dont know some names... for people that are bringing guests

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Posted by anneandchris

08 crasher -- why do they need a list of names in alphabetical order?

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my hall needs 2 lists...

1 with all names in alphabetic order

1 with all names and the table number they are sitting at.

My hall did this presumably so that a person's name would be easy to find if necessary (e.g., if they cancelled last minute after you gave in the list, if the person was accidentally assigned to the wrong table, etc, for insurance purposes, etc.). I did it in Excel and just sorted the spreadsheet by last name. I typed each person's name out individually (even if they were part of a married couple) so that my list would reflect our final count number and also so they had everyone's name, not just Mr. and Mrs. so and so.

HTH!

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Posted by DeannaNDave07

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Posted by anneandchris

08 crasher -- why do they need a list of names in alphabetical order?

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my hall needs 2 lists...

1 with all names in alphabetic order

1 with all names and the table number they are sitting at.

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NRC needed the same thing.
Guest list in alphabetical order is for the escort ard table, so that the person putting out the cards can cross check against the list.

Guests by table is also for the RH's information. This way they can have an accurate count by table and also in case a guest looses their escort card, the maitre 'd can let them know where they are sitting.

Worked out good for my reference too. I carried a copy of the lists with me just in case.

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Posted by cookiemonster

My hall did this presumably so that a person's name would be easy to find if necessary (e.g., if they cancelled last minute after you gave in the list, if the person was accidentally assigned to the wrong table, etc, for insurance purposes, etc.). I did it in Excel and just sorted the spreadsheet by last name. I typed each person's name out individually (even if they were part of a married couple) so that my list would reflect our final count number and also so they had everyone's name, not just Mr. and Mrs. so and so.

HTH!

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ok that makes total sense... i am planning on using excel also... but how did you list the person's name if they were a guest..a nd you really didnt know there actual name??

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Posted by DeannaNDave07

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Posted by cookiemonster

My hall did this presumably so that a person's name would be easy to find if necessary (e.g., if they cancelled last minute after you gave in the list, if the person was accidentally assigned to the wrong table, etc, for insurance purposes, etc.). I did it in Excel and just sorted the spreadsheet by last name. I typed each person's name out individually (even if they were part of a married couple) so that my list would reflect our final count number and also so they had everyone's name, not just Mr. and Mrs. so and so.

HTH!

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ok that makes total sense... i am planning on using excel also... but how did you list the person's name if they were a guest..a nd you really didnt know there actual name??

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I only had one like that and I just wrote '+guest' in the first name column. It worked out fine.

We had to do the same thing anyones names I didn't know I just put guest or Mr & Mrs funny story a guy we know very well eveyone calls him turtle so I thought it would be funny to put his girlfriends name & turtle... Well would you believe she took the card and sat down and he couldn't find her so he went to the staff and said I don't know where to sit so they took my list and looked up his name they were like sorry your not on the list so he's like oh I'm here with Michelle so and so so they look her up and there like nope sorry she's here with turtle! he's like oh that's me! Lol so whatever I put on the place cards matched my list which I guess for him I shouldn't have done that but I would have never thought they would actually use it!

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Posted by HeatherRose

We had to do the same thing anyones names I didn't know I just put guest or Mr & Mrs funny story a guy we know very well eveyone calls him turtle so I thought it would be funny to put his girlfriends name & turtle... Well would you believe she took the card and sat down and he couldn't find her so he went to the staff and said I don't know where to sit so they took my list and looked up his name they were like sorry your not on the list so he's like oh I'm here with Michelle so and so so they look her up and there like nope sorry she's here with turtle! he's like oh that's me! Lol so whatever I put on the place cards matched my list which I guess for him I shouldn't have done that but I would have never thought they would actually use it!

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LOL..OMG!! that is hysterical!! and also good to know!! thanks!!

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Posted by Shorty McBride

I had to do it alphabetically AND by table... if you'd like, I'll email you my template from home tonight.

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yay!! i was hoping you would respond being that we have the same hall!! yea it was 2 lists, and i was so confused!!
that would be awesome if you can email me!!

My RH asked us to do this too. They said because if someone cant find their placecard (or if you forget to make one...LOL) they will know what table they are seated at.

thanks ladies for all the quick responses!!!

it helped sooo much!!