Reception Questions

Hi Ladies!

I will be going to visit mant venues in the next couple of weeks and I was wondering if you could give me some tips. What type of questions should I be asking? Should I give them my budget up front of hear what they have to offer? How would i bargain a price down? I feel like I have no idea what I am doing and it is really stressing me out!!

Here's kind of like a print out with all different questions to ask:

Hall:

Date Visited:

Contact:

Phone #:

Address:

Dates Available:

Capacity:

Minimum for room:

Table Size (number):

Table shape:

Maximum Number of Tables for room:

Dimensions of Dance Floor:

Dimensions of Room:

Separate Cocktail Room:

How early can bridal party arrive?

When can vendors arrive to set up?

Bridal Suite size & location:

Number of Concurrent Events:

If more than one event: separate bathroom facilities?

Liquor – top shelf? (Names?)

Is Champagne included throughout the reception?

Are candles allowed?

In-house Wedding Planner?

Photography/Florist – recommendations?

Can we use others vendors?

Any fee for outside vendors?

Insurance requirements for vendors?

Does hall need proof of insurance?

Wedding Cake included?

Any limitations on flavors/fillings?

Cake cutting charge for outside cakes? If so ask that it be reduced or eliminated

Number of Entrée Options:

Can we have a tasting?

When is final menu picked?

Any decorations included?

Do we get a credit if not using centerpieces? How much?

Linen colors:

Ratio of Guests/Servers:

Bridal attendant included?

Number of Bars and Bartenders:

Coat Room and Rest Room Attendants?

Is cost included?

Valet – included or additional?

Overtime charges:

Price per person:
Price per person INCLUDING tax & gratuity:

How much are vendor meals?

Are kids half price?

What ages?

Any limit on number of half price kids?

Vendors included in minimum?

Are kids included in minimum?

Gratuity/service charge – is it a set fee? Is it distributed amongst all of the workers?

grat/Service charge % (number):

Is grat/service charge taxed:

Hotel recommendations:

Church recommendations:

Direction cards provided? (Get a copy for file)

Deposit amount:

Method of payment:

Payment schedule and is a courtesy reminder sent?

Any tasting events or showcases before we book?

Can we see photos of hall in different seasons (get copies for file)

Timing for final head count:

Can we upgrade if under minimum (no wasted dinners) i.e., cordials or upgrade entrees?

Cancellation and refund policy:

Smoking area?

Any renovations planned?

What/When?

Expected completion date?

WEATHER QUESTIONS (if it will be Winter!):

Plowing?

Cancellation policy due to extreme weather?

***Do not forget to check out the bathrooms:
***Take digital pics of the rooms and grounds for file.

Notes:

I have great list of questions for reception venues. I'll see if I can find it.

As far as your budget, you should probably let them give you their prices before you mention exactly what you were hoping to pay.

Good luck!

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Posted by WishfulRinne

Silly me...what is a Vienese? Do you now understand I have no idea what I am doing!? I must laugh at myself or else I will go crazy LOL

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Thats is usually an extra hr added on and you have alot of different kinds of desserts....LOTS and LOTS!!!

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Posted by MrsDtoBe09

Here's kind of like a print out with all different questions to ask:

Hall:

Date Visited:

Contact:

Phone #:

Address:

Dates Available:

Capacity:

Minimum for room:

Table Size (number):

Table shape:

Maximum Number of Tables for room:

Dimensions of Dance Floor:

Dimensions of Room:

Separate Cocktail Room:

How early can bridal party arrive?

When can vendors arrive to set up?

Bridal Suite size & location:

Number of Concurrent Events:

If more than one event: separate bathroom facilities?

Liquor – top shelf? (Names?)

Is Champagne included throughout the reception?

Are candles allowed?

In-house Wedding Planner?

Photography/Florist – recommendations?

Can we use others vendors?

Any fee for outside vendors?

Insurance requirements for vendors?

Does hall need proof of insurance?

Wedding Cake included?

Any limitations on flavors/fillings?

Cake cutting charge for outside cakes? If so ask that it be reduced or eliminated

Number of Entrée Options:

Can we have a tasting?

When is final menu picked?

Any decorations included?

Do we get a credit if not using centerpieces? How much?

Linen colors:

Ratio of Guests/Servers:

Bridal attendant included?

Number of Bars and Bartenders:

Coat Room and Rest Room Attendants?

Is cost included?

Valet – included or additional?

Overtime charges:

Price per person:
Price per person INCLUDING tax & gratuity:

How much are vendor meals?

Are kids half price?

What ages?

Any limit on number of half price kids?

Vendors included in minimum?

Are kids included in minimum?

Gratuity/service charge – is it a set fee? Is it distributed amongst all of the workers?

grat/Service charge % (number):

Is grat/service charge taxed:

Hotel recommendations:

Church recommendations:

Direction cards provided? (Get a copy for file)

Deposit amount:

Method of payment:

Payment schedule and is a courtesy reminder sent?

Any tasting events or showcases before we book?

Can we see photos of hall in different seasons (get copies for file)

Timing for final head count:

Can we upgrade if under minimum (no wasted dinners) i.e., cordials or upgrade entrees?

Cancellation and refund policy:

Smoking area?

Any renovations planned?

What/When?

Expected completion date?

WEATHER QUESTIONS (if it will be Winter!):

Plowing?

Cancellation policy due to extreme weather?

***Do not forget to check out the bathrooms:
***Take digital pics of the rooms and grounds for file.

Notes:

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this is the list I used

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Posted by WishfulRinne

Silly me...what is a Vienese? Do you now understand I have no idea what I am doing!? I must laugh at myself or else I will go crazy LOL

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This is like a cocktail hour but after everyone eats and has cake with nothing but desserts. I think it's the best part of the wedding!