Setting up RH appts...

..for next Saturday!! My FSIL is going to take he and I out to LI to look at a couple places we like so far

My list is-
Chateau La Mer
Woodbury CC
Crest Hollow CC
Swan Club


Do you ladies have any first-time visiting advice? I know they'll ask for our headcount estimate and range of dates-what else should I prepare for them? Is there anything you didn't ask but wish you had? Thx so much, I'm so excited to get going!

I brought a huge list of questions with me, so I wouldn't forget to ask anything. I think it's a good idea to come up with a list before hand, so you don't get wrapped up in the moment and miss anything! If you'd like I can FM you my list later, I found it online somewhere. Some of them were ridiculous, so I didn't ask them, but a lot of them were helpful!

The RH people are very understanding and are more than happy to help. Don't feel like you're asking too many questions and don't be afraid to negotiate!!

Here's a list of questions I found on the site. I used this list and found it to be extremely helpful.


Hall:


Date Visited:


Contact:


Phone #:


Address:


Dates Available:


Capacity:


Minimum for room:


Table Size (number):


Table shape:


Maximum Number of Tables for room:


Dimensions of Dance Floor:


Dimensions of Room:


Separate Cocktail Room:



How early can bridal party arrive?

Is the hall handicap accessible?


When can vendors arrive to set up?


Bridal Suite size & location:


Number of Concurrent Events:


If more than one event: separate bathroom facilities?


Liquor – top shelf? (Names?)


Is Champagne included throughout the reception?


Are candles allowed?


In-house Wedding Planner?


Photography/Florist – recommendations?


Can we use others vendors?


Any fee for outside vendors?


Insurance requirements for vendors?


Does hall need proof of insurance?


Wedding Cake included?


Any limitations on flavors/fillings?


Cake cutting charge for outside cakes? If so ask that it be reduced or eliminated
Can I have my own cake cutter?


Number of Entrée Options:


Can we have a tasting?


When is final menu picked?


Any decorations included?


Do we get a credit if not using centerpieces? How much?


Linen colors:


Ratio of Guests/Servers:


Bridal attendant included?


Number of Bars and Bartenders:


Coat Room and Rest Room Attendants?


Is cost included?


Valet – included or additional?


Overtime charges:


Price per person:


How much are vendor meals?


Are kids half price?


What ages?


Any limit on number of half price kids?


Vendors included in minimum?


Are kids included in minimum?


Gratuity/service charge – is it a set fee? Is it distributed amongst all of the workers?


grat/Service charge % (number):


Is grat/service charge taxed:


Hotel recommendations:


Church recommendations:


Direction cards provided? (Get a copy for file)


Deposit amount:


Method of payment:


Payment schedule and is a courtesy reminder sent?


Any tasting events or showcases before we book?


Can we see photos of hall in different seasons (get copies for file)


Timing for final head count:


Can we upgrade if under minimum (no wasted dinners) i.e., cordials or upgrade entrees?


Cancellation and refund policy:


Smoking area?


Any renovations planned?


What/When?


Expected completion date?



WEATHER QUESTIONS (if it will be Winter!):

Plowing?

Cancellation policy due to extreme weather?



***Do not forget to check out the bathrooms:
***Take digital pics of the rooms and grounds for file.

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Posted by SoontobeLT

..for next Saturday!! My FSIL is going to take he and I out to LI to look at a couple places we like so far

My list is-
Chateau La Mer
Woodbury CC
Crest Hollow CC
Swan Club


Do you ladies have any first-time visiting advice? I know they'll ask for our headcount estimate and range of dates-what else should I prepare for them? Is there anything you didn't ask but wish you had? Thx so much, I'm so excited to get going!

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As you should be excited! It's always important to ask about minimum head count for a room, and what happens if enough people cancel so that you are below that number. MY BM manager said that if that happens, the vendors will be counted and fed.


btw...you will be blown away by CHCC