What are some of the key questions for...

Hi I am going to Fox Hollow tues and I'm not sure what to expect, this will be our first time speaking with a vendor. What are some of the things I should make sure of? Im lost. Thanks

First off, you are getting married in 2010 or is that a misprint??? This is from the knot.com, hope it helps.


Reception Sites: 17 Questions to Ask the Manager


There's a lot to consider before you choose and reserve a reception site. Here's what you need to know before you sign on the dotted line.


How much will it cost to use this site? What's the payment plan?


Is there a reception package? What's included, and how much does it cost?


Does the site have liability insurance? (If someone gets injured during the party, you don't want to be held responsible -- if the site doesn't have insurance, you'll need to get your own.)


How long will you have the site? Is there an overtime fee if you stay longer? Must you rent the site for a minimum amount of time?


Will there be another party just before or just after yours? If so, will there be enough time to clean up and redecorate before the next wedding begins, or is an awkward overlap possible?


Are tables, chairs, plates, and glasses available, or will you have to provide (rent) them yourself or get them through your caterer? This can send your costs sky-high.


Is there an in-house caterer (or a list of 'preferred' caterers), or must you provide your own? Can you choose to use an outside caterer instead?


Are there kitchen facilities? Caterers charge extra if they have to haul in refrigerators and stoves.


Must you leave everything as is, or can you move things around and decorate to suit your purposes? Are there decoration guidelines?


If there's parking, is it free? If not, what are the rates and gratuities for valets? (You can and should pay this up front so your guests don't have to tip.)


Will there be, or can you set up, a coatroom? Are there sufficient restroom facilities?


If there's no bar, can one be set up? Does the place even have a liquor license?


Is there a dress code -- coat and tie after 6 p.m., for example?


Does the site have restrictions on what kind of music you can play, or a time at which music must be turned off?


Will someone who works at the location supervise your wedding? This should be the person you plan with, not someone you won't meet until the wedding.


How about security? Must you hire your own security guards, or does the site hire them or have them on staff? You should feel comfortable with the security level.


What's the cancellation policy? Some places will refund most of your deposit if you cancel far enough in advance (often 60 days), since there's still a chance they can rent the space. After a certain date, though, you may not be able to get a refund -- at least not a full one.

Feel like you've found the perfect place? Be sure to review these contract points before making it final.

Wow thank you sooooo much.
No its a misprint!!! lol 2010 thats crazy. I will have to fix that, thanks.

The most important question for us was the one about being the only wedding. I have been at places with two weddings and ended up at the wrong one (after a few drinks, of course).
Insurance is important, too. The others are good general questions. Good luck and let us know how it goes!

I had made up a questionnaire that I used for each place so I could compare the same notes later. Some of the questions may or may not be applicable but here it is just in case:

Capacity:

Accommodation to time Schedule with Rabbi/Twilight Sunday:

Dates Available:

Number of Concurrent Events:
If more than one event: separate bathroom facilities?

Is Champagne Included throughout the reception?

Liquor – top shelf? (names – grey goose or absolut?)

Are candles allowed?

In-house Wedding Planner?

Photography/Florist – recommendations? Can use other?

Wedding Cake – included?

Number of Entrée Options

Ratio of Guests:Servers

Number of Bars and Bartenders

Coat Room and Rest Room Attendants? Is cost included?

Table Size (number) + Maximum Number of Tables:

Valet – included or additional?

Dimensions of Dance Floor:

Dimensions of Room:

Separate Cocktail Room:

Gratuity – is it a set fee?
Is it distributed amongst all of the workers, including the valet, bathroom, bartenders, servers, etc?

Notes