Venue Questions

Hi everyone, (I posted on BHB) I finally made it back to NY .The search is on! I have a list of venues I will begin seeing today. Does anyone have any venue questions that I must ask, just to get the most out of the experience. I am cognizant that I only have a limited amount of time, so I want to get it all in at once
Anything I will appreciate it. Thanks

Hope this helps!!!

1.What is the minimum we need to guarantee?

2. If you're getting married on site-What is the Ceremony Fee? Is there any flexibility on this??

3.What does the Ceremony Fee include? Floral arrangements? Arch? Gazebo? How many chairs? Table stand? Sound (microphone & music?)

4.Number of Weddings at Each time? If 2 is it at the same time; or you have (1) day and (1) evening? How does the timing work if they’re 2 at the same time?


5.If there’s more than one wedding at a time; separate bathroom facilities? Will I hear the other person’s music while I’m saying my vows?


6.What are the costs?? Ask if this is the best they can do??

7.Can we arrive for photos early ?

8. Bridal Suite? How early before Ceremony is it accessible?

9.Outdoor or indoor ceremony site? Does the indoor ceremony space have windows?

10. If outside; any limitations on music played? No Amplifiers etc?

11. Who does the decorations; set up & Favors?? When can we drop off Favors?? How early can florist set up centerpieces?

12. Are centerpieces included? Are Cocktail Hour centerpieces included? If not; are candles allowed (votives?) (Evening will look nice with candlelight tables)

13. What is the payment schedule? What is due to hold the date? When are all subsequent payments due?

14. When would we be able to do a rehearsal Saturday wedding….Thursday Rehearsal?

15. Table Linens/Chair covers provided? what colors do you offer?

16. Are children included in the minimum? Are they offered at ½ price if NOT included in the minimum

17. Are vendor’s meals ½ price (before or after minimum is met)?

18. Is there a discount for using recommended vendors?

19.Wedding cake included? If not; is there a cake cutting fee if we need to bring in our own cake?

20. For the reception what is include on the table (menus? Table numbers? Tableside wine/beverage service)

21. Are Directional cards provided? (To be sent with the invitations)

22. Any Tasting events or Showcases before we decide to book?

23. When is final selections due (table linens; menu any other things that need to be decided close to the date?)

24. Valet Parking & Coat check included?

I brought this to every RH we visited, but definitely only used it at the RHs I was seriously considering.

HTH! Good luck!

VENUE NAME:

________________________________

DATE VISITED:

________________________________

CONTACT:

________________________________

Question
1. Head table in central location?
2. Is head table positioned away from sunlight? Curtains/drapes easily closed?
3. Thermostat? Do we have access or is it a problem?
4. How many hours access before and after reception?
5. Square tables? Round tables? Small tables around a dance floor? Banquet tables? Oval tables?
6. When can vendors come in to set up?
7. Guest book table/cake table/gift tables? Included or extra?
8. Favors placed on table by reception hall? Place card table? Lobby area need to be decorated?
9. Is there a stage? How many musicians can it hold? How far in advance can musicians access the services?
10. Is there a sound system?
11. Is there a separate dance floor?
12. How many bars in the room?
13. Where are the restrooms? Restroom for each reception room?
14. Coat check? Free?
15. Valet? Free? Self-parking?
16. How many hours is the reception? Fee? Overtime charges? Max # of people per room?
17. Is there additional fee for long table linens? Chair covers? Etc.
18. Music restrictions at all?
19. Regulations on photography or videoing?
20. Bridal/groomsmen suites?
21. Deposit? When due? Method of payment?
22. Cancellation policy? Flexibility of dates for church?
23. Security deposit required? How much? When is it refunded?
24. How much are vendor meals?
25. Are kids ½ price? What ages? Limit on number of ½ price kids?
26. Vendors included in minimum? Are kids included in minimum?
27. Can we have a rehearsal the night before? How much would that cost?
28. How many events at the same time? Same bathroom facilities? Bathroom attendants?
29. Wedding Cake included? Any limitations on flavors/fillings? Cake cutting charge?
30. Number of Entrée Options? When is final menu picked?
31. Any decorations included? Centerpieces/Cocktail hour tables? Christmas/holiday decorations? When?
32. Ratio of Guests/Servers? What will waiters wear?
33. Bridal attendant included?
34. Number of Bars and Bartenders? Restrictions on alcohol at all?
35. Maximum Number of Tables for room?
36. Dimensions of Dance Floor? Dimensions of Room?
37. Separate Cocktail Room?
38. Gratuity – is it a set fee? Distributed amongst all staff? Service charge %? Is service charge taxed?
39. Hotel recommendations?
40. Direction cards provided? (get a copy for file)
41. Timing for final head count?
42. Can we upgrade if under minimum (no wasted dinners) i.e., cordials or upgrade entrees?
43. Smoking area? Is smoking allowed inside at all?
44. Any renovations planned? What/When? Completion date?
45. How much time between weddings in same room?
46. How many guests per table? 10, 12, 14? I need at least two tables with 12 or 14
47. What is the guest/waiter ratio? How are waiters dressed?
48. Designated time for picture taking on your grounds?
49. Tastings or bridal shows soon?
50. Who is the main contact? Will same person we work w/ when planning also oversee day of the wedding?

Oh My! Wow You guys are FANTASTIC
I truly appreciate this! GOD Bless you! You are a star! Thanks