hotel block wording help

so we're not getting accommodation cards for our invites. we have two blocks at separate hotels, one has a website, one doesn't (speaking of which, I still haven't heard back from her).

FH and I are going to design little index cards and just put them in the invites... but how do we word it?

Hotel 1 is $159+tx/night
10 rooms available Oct 7, 8 and 10
20 rooms available Oct 9
Shuttle to and from reception included
book rooms online or via phone
Book By Sept 7

Hotel 2 is $139+tx/night
No Shuttle, closer to hall
20 suites available Oct 7-10
book rooms via phone
Book by Sept 7


like how the hell do i word this nicely and be able to explain everything???

For your convenience, we have reserved a block of rooms at the ___________ at the discounted rate of $___ per night.

Rooms must be booked no later than __________. Rooms can be reserved by calling 1-800-___________ or the hotel directly at _____________. You must mention the ____/_____wedding to receive the discounted rate.

You may also reserve your room online at www._______.com. In order to receive the discounted rate, please enter the group/convention code: ______.

We will be providing transportation between the hotel and catering hall for guests staying at the hotel. We ask that you reserve your room early so we can make the proper arrangements

I would just say:

'Blocks of rooms have been reserved at Hotel A at the rate of whatever plus tax and Hotel B at the rate of whatever plus tax. Please book rooms before whatever date and mention the XY wedding in order to receive the discount,'

For your convenience a block of rooms has been reserved under the
xxxx/xxxxxx Wedding
at the following location:
The Holiday Inn Long Island-Islip Airport
3845 Veterans Memorial Highway, Ronkonkoma, New York
631-585-9500
Kindly reserve your room by August 10, 2010
Shuttle Service has been arranged between
The Holiday Inn and Land’s End


This is what I did for mine, bought nice cardstock at Staples and that was that!