Questions to Ask Your Catering Hall Before Booking Your Long Island Wedding

Jul 07, 2025 09:34 AM Back

Choosing the right catering hall is one of the most important decisions you’ll make during your wedding planning journey. From guest comfort and food quality to budgeting and logistics, your venue sets the tone for the entire celebration. Before signing any contracts, make sure you ask these key questions to avoid hidden costs and wedding day surprises.

Whether you're planning a lavish waterfront celebration or an intimate garden wedding on Long Island, these questions will help ensure your big day goes off without a hitch.

Venue Availability & Capacity
Start with the basics to ensure the venue meets your needs.

Is my preferred date available?
Do you host more than one event at a time? (You may want exclusivity!)
How many guests can the venue accommodate comfortably?
Which spaces are included? (ceremony site, cocktail area, reception room, bridal suite)

Pro Tip: Long Island venues book up fast, especially during peak wedding season. Start early!

Pricing & Packages
Don’t get caught off guard by unexpected fees.

What is the total cost, including service fees, gratuity, and taxes?
What’s the deposit amount and payment schedule?
Are there minimum guest requirements?
What is your cancellation and refund policy?

Clarifying this upfront helps you stay within budget—and sleep better at night.
Food & Beverage
Great food makes for a memorable wedding.

Do you offer menu tastings before we book?
Can we customize the menu or substitute dishes?
Do you accommodate dietary restrictions and allergies?
What are the bar options (open, consumption, cash)?
Can we bring our own wine or liquor? If so, is there a corkage fee?

Ask about signature cocktail options if you want a personal touch!
Staffing & Vendors
Understanding who’s helping run your event is crucial.

Is a day-of coordinator, maître d’, or bridal attendant included?
How many servers and bartenders will be present?
Are gratuities included in the package or separate?

Décor & Set-Up
Every couple has a vision. Make sure yours is possible.

What’s included in the décor package (linens, centerpieces, chairs, candles)?
Can we bring in our own rentals or decorations?
When can we start decorating or setting up?
Are there restrictions on candles, sparklers, or lighting setups?

If you're dreaming of a Pinterest-worthy setup, bring photos to the venue tour!
Logistics & Accessibility
Plan ahead for your guests' comfort and convenience.

Is parking available and free?
Is the venue ADA-compliant?
Are there nearby hotels or accommodations for out-of-town guests?
What’s your weather backup plan for outdoor spaces?

Music, Timeline & Entertainment
Make sure the celebration goes smoothly from start to finish.

Is there a designated space for a DJ or band?
Are there noise restrictions or curfews?
Is a dance floor included?
Can we extend the celebration? What are the overtime fees?

Hidden Costs & Fine Print
No one likes surprise charges after the fact.

Are there fees for cake cutting, valet, security, or coat check?
Can we bring our own wedding cake or desserts?
Do you require event insurance or liability coverage?

Booking a catering hall for your Long Island wedding is a major commitment, so don’t be afraid to ask questions and take notes during your venue tours. A professional venue coordinator will welcome your questions—they know your peace of mind makes for a smoother event all around.

By getting the details now, you’ll be able to confidently say “yes” to the venue that’s right for you and your partner.

Photo Credit: Heritage Club